What must be documented when force is used by a correctional officer?

• A. The incident should be documented with the date.
• B. Documentation is optional.
• C. The incident must be documented clearly and in accordance with agency policies.
• D. Only a supervisor should document it.

Answer: (C)

When force is used, a thorough incident report that follows agency policies is required. This ensures accountability, legal compliance, and a clear record for review. Clear documentation means a factual, objective account that covers what happened, who was involved, the sequence of events leading to the use of force, the type and amount of force used, any de-escalation attempts, and the immediate outcomes. It should also note injuries or medical treatment, property damage, and any witnesses, as well as subsequent actions taken such as medical care, notifications, and follow-up steps. The report should be prepared promptly and in the approved format, so it meets the agency’s standards for content and timing and can be properly reviewed and stored.

This requirement isn’t optional, and it isn’t limited to a date or to a supervisor’s responsibility alone. Following agency policies ensures the report includes all required elements and maintains proper documentation standards, which supports internal review, training, and potential legal considerations. Incomplete or informal notes can lead to misunderstandings, noncompliance with procedures, or liability, so the emphasis is on a complete, policy-aligned account rather than a minimal or informal record.